4 Municipal Plaza • Monroe Township, NJ 08831 • (732) 521-5000 • www.monroetwplibrary.org

MINUTES OF THE MONROE TOWNSHIP
LIBRARY BOARD OF TRUSTEES MEETING
March 19, 2024
ATTENDING:

Members Staff
Ben Baum Dr. Marilyn Gonyo (virtual) Leah Wagner
Lisa Chen Bob Isaacs (virtual) Karen Klapperstuck
Anne Corey
Bernadette Yannacci Friends of the Library
Chris Ryan Francine Kitts
The meeting of the Monroe Township Library Board of Trustees was called to order at 6:30 p.m. by Ben Baum, President of the Library Board of Trustees. President Baum welcomed Chris Ryan to the Board of Trustees.
STATEMENT OF COMPLIANCE
It was noted that this meeting was in compliance with the Open Public Meetings Act.
MINUTES OF THE FEBRUARY 20, 2024 MEETING
The minutes from the February 20, 2024 meeting of the Library Board of Trustees were presented.
Dr. Marilyn Gonyo moved that the minutes of the February 20, 2024 meeting be approved as presented. Anne Corey seconded. All were in favor. The motion passed.
DIRECTOR’S REPORT
Leah Wagner discussed upcoming projects, including updated and new lighting. Leah noted that many of the older fixtures need to be upgraded to LED and the need for increased lighting in the Library’s “living room” area. Library staff and staff from the Township Department of Public Works met with 2 vendors and we are now waiting for quotes and more information. The Library may be eligible for Direct Install, which could provide significant cost savings on the project.
Leah reminded the Board that LMxAC will be migrating to a new integrated library system (ILS) in June. During the New Business portion of the meeting, she will ask the Board to approve staff in-service for training which will require the Library to open at 1:00 p.m. on May 15.
Leah explained that the Library fell behind in updating technology due to COVID and the resulting supply chain issues. During the New Business portion of the meeting, she will ask the Board to pass resolutions to move funds from the Reserve account into the Operating budget to cover the costs of the new hardware.
Leah provided information on the current construction project happening to the Monroe Township Police Department and its potential impacts on the Library.
Leah added that she and Karen Klapperstuck will be attending the Public Library Association conference in Columbus, Ohio during the first week of April.
ASSISTANT DIRECTOR’S REPORT
Karen Klapperstuck shared more information with the Board about the upcoming migration to the new ILS. Staff training has been scheduled for the new integrated library system. Patcy Drake (Technology Training and Support Specialist), Jackie Gryszka (Circulation Manager), and Kristine Campanale (Cataloger) have all signed up for in-person training provided by LMxAC. They will then train the rest of the library staff in the new system.
Karen asked that each Board member bring their Library Policy Manual to the April 16 Board Meeting. We will be providing new manuals that are all up to date and include the Personnel and Policy Manual. Each year we will ask Board Members to bring their policy manuals to the March meeting. Between the March meeting and the April meeting, all policy manuals will be updated to be sure that all Board Members have current and accurate documents.
Karen informed the Board about the unexpected early closure of the Library on Monday, March 11. Much of the Township experienced a prolonged power outage due to transmission line issues. The power at the Library went out a short time before 4pm. The Library staff evacuated the building after waiting to see if it would come back on quickly. Staff remained for a full hour, as per the Library’s Emergency Policy. When power was still not restored and the anticipated repair time was unclear, we closed the Library for the remainder of the day.
FINANCIAL REPORT
Leah Wagner discussed the current financial reports. She noted that most budget lines are on target. She mentioned that Furniture/Equipment and Telecommunications are the two lines with large early expenditures, but both were anticipated.
COMMITTEE REPORTS
There were no committee reports.
TOWNSHIP COUNCIL REPORT
Dr. Marilyn Gonyo reported on items from Mayor Dalina:
• First, the Mayor is pleased to announce that the Township was able to secure a grant of $2.3 Million from the State and a $2.0 Million grant from Middlesex County to preserve in perpetuity the 34-Acre Barnes Farm on Schoolhouse Road. This property is adjacent to Thompson Park. Preserving privately owned land --- before it is developed is one of the most critical issues he hears from residents and a key focus of the master plan.
• Also, he was pleased to see our application for a County Housing and Community Development grant application for funds for Park Improvements at the Community Garden. The Township also applied for NJDEP Green Acres/Jake’s Law Playground grant application. This location was identified for additional recreation in our Master Plan.
• This past month, the Monroe Township Police continued their outreach regarding public safety presentations in the community. Focusing on crime trends, scams, and tips to keep yourself safe. The officers visited the Rec Center and Senior Center.
• This week, we will be going from 10 “flock” license plate reading cameras to 20 cameras. These have been very helpful in identifying stolen vehicles as they enter Monroe and have led to arrests. We will continue to invest in our police and crime prevention.
• March 23rd will be our Egg Hunt at Soccer Complex on Prospect Plains Rd. Weather permitting at 10am.
FRIENDS OF THE LIBRARY
Francine Kitts reported that the Friends hosted two in-person programs for Black History Month in February and one in March for Women’s History Month. All were very well attended, and everyone seemed to enjoy them. Tomorrow, March 20, we have a virtual author talk scheduled with Kathleen Grissom.
The Scholarship Committee selected our three $1,000 recipients, and the check has been mailed to the high school. Marilyn Gonyo, as chair, herded the committee through the process. Thanks to Marilyn!
The semi-annual book sale will be held on Friday, May 3 and Saturday, May 4. This year the Friends will be trying something new. On Thursday, May 2 from 6:00-8:00 p.m., they will host a Special Preview Night with a $5 admission. It is open to everyone and will hopefully encourage book dealers to come that night instead of during normal hours when they often interfere with their patrons.
In celebration of the Library’s 35th Anniversary, the Friends will purchase 500 mini-word magnets, which will be distributed throughout the year.
The Friends are happy to have an updated Friends membership flyer, thanks to the membership committee and Tania Schiavone.
MONROE TOWNSHIP SCHOOL ADMINISTRATOR
There was no report from Dr. Kelly Roselle.
STUDENT REPRESENTATIVE
Jannat Zaanoun was unable to attend the meeting but sent Leah Wagner a report. She said that the high school held the One Book, One Read event for Read Across America week. The book selected was The Inheritance Games by Jennifer Lynn Barnes. The afterschool event was packed and filled with many activities. In addition, juniors had NJGPA testing last week for math and English. The testing is a requirement for graduation.
FOUNDATION
The Foundation wants the Board members to know about the Golf Outing, scheduled for Monday, June 10 and an evening event featuring The John Bianculli Trio on Friday, April 19. The next Foundation meeting is scheduled for May 2.
UNFINISHED BUSINESS
Anne Corey asked for an update about the 2022 audit. Leah Wagner stated that Jennifer Slavicek, Library Bookkeeper, called the auditor and he said he was waiting on data from the municipal finance office before he could complete the report.
NEW BUSINESS
Leah Wagner asked the Board to pass the following resolutions.
Whereas the Library would like to contract with Dell to purchase staff and public computers for technology upgrades, and
Whereas the Monroe Township Public Library Board of Trustees wishes to expend funds currently held in the Improvement Fund,
Now, therefore, be it resolved that the Monroe Township Public Library Board of Trustees agree to transfer $32,015.92 from the Improvement Fund to the Operating account to cover this expense.
Marilyn Gonyo moved to approve the resolution. Bob Isaacs seconded the motion. All were in favor.

Whereas the Library would like to contract with spot.ai to purchase safety camera for technology upgrades, and
Whereas the Monroe Township Public Library Board of Trustees wishes to expend funds currently held in the Improvement Fund,
Now, therefore, be it resolved that the Monroe Township Public Library Board of Trustees agree to transfer $11,287.99 from the Improvement Fund to the Operating account to cover this expense.
Anne Corey moved to approve the resolution. Marilyn Gonyo seconded the motion. All were in favor.

ACTION ON BILLS
Bob Isaacs moved the payment of the bills with checks #18773- #18803 in the amount of $469,047.72. Anne Corey seconded. All were in favor. The motion passed.
OTHER BUSINESS
Leah Wagner reminded the Board that the Financial Disclosure Agreements will be distributed soon.
Karen Klapperstuck reminded Board members to bring their Policy Manuals to the April meeting.
The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, April 16 at 6:30 p.m.
ADJOURNMENT
There being no other business, Bob Isaacs moved to adjourn the meeting. Bernadette Yannacci seconded the motion. The meeting adjourned at 7:22 p.m.
Respectfully submitted,
Karen Klapperstuck

4 Municipal Plaza • Monroe Township, NJ 08831 • (732) 521-5000 • www.monroetwplibrary.org

MINUTES OF THE MONROE TOWNSHIP
LIBRARY BOARD OF TRUSTEES MEETING
February 20, 2024

ATTENDING:

Members Staff
Ben Baum Dr. Marilyn Gonyo Leah Wagner
Lisa Chen Dr. Kelly Roselle (virtual) Karen Klapperstuck
Anne Corey Jannat Zaanoun Friends of the Library
Bernadette Yannacci Francine Kitts
Public: Sara Coren

The meeting of the Monroe Township Library Board of Trustees was called to order at 6:33 p.m. by Ben Baum, President of the Library Board of Trustees.
STATEMENT OF COMPLIANCE
It was noted that this meeting was in compliance with the Open Public Meetings Act.
MINUTES OF THE JANUARY 16, 2024 MEETING
The minutes from the January 16, 2024 meeting of the Library Board of Trustees were presented. Anne Corey noted that the date on the approval of the December 2023 minutes is incorrect – the meeting was held on December 12 not December 19, 2023.
Dr. Marilyn Gonyo moved that the minutes of the January 16, 2024 meeting be approved as corrected. Bernadette Yannacci seconded. All were in favor. The motion passed.
DIRECTOR’S REPORT
Leah Wagner noted that the revised Meeting Room Policy and revised Application for the Use of the Meeting Room are in the packet for approval later in the meeting. Changes are highlighted in the draft documents.
Leah shared information about Makerfest. The annual event is scheduled for Saturday, March 16. Steve Hrubes is working diligently on this library-wide event.
Leah discussed the upcoming changes to the Electric Vehicle (EV) Charging Station. The Township will replace the existing charger with a new one that can charge 2 vehicles simultaneously. The new EV Charging Station will also be fee based. She hopes this will prevent people from leaving their vehicles at the station all day.
Leah highlighted the plans for the Library’s upcoming 35th Anniversary, including music performances, a youth art show and the Library Foundation’s Golf Outing.
Leah announced the selection of new personnel for the Library. Mia Reiser currently works for the Library as a part-time Adult Services Librarian and will be moving to the full-time Children’s/Outreach Librarian position. Samantha Vallillo has been hired as a part-time Adult Services Librarian. She will ask for a vote of final approval during the New Business portion of the meeting.
ASSISTANT DIRECTOR’S REPORT
Karen Klapperstuck discussed availability of AARP Tax Assistance appointments. At the time of the meeting, only a few appointments remained unfilled. The Library was pleased that AARP was able to offer almost twice as many appointments as in 2023.
Karen shared information about the change in integrated library system (ILS) software. The Libraries of Middlesex Automation Consortium have selected Polaris as their new ILS, with Vega Discover as their new discovery layer, Vega Program to manage events and room booking, Vega Promote for email marketing, and Innovative’s library analytics solution. Polaris and Vega are products from Innovative, part of Clarivate™. On February 12, LMxAC staff shared a planned timeline for the migration to Polaris Vega with a planned go live date of June 13. There will be a few brief disruptions in some circulation services from the end of May until June 13. LMxAC staff will be working with the member libraries to minimize any inconvenience to both patrons and library staff.
Karen informed the Board about Faronics, a software used on the public computers for security. However, the version of the software we use will no longer be available. LMxAC manages our subscription and for 2023, the total annual cost was $264 (licensing is per computer). LMxAC was able to negotiate a very reduced price for the new web-based software which will be much more robust. There will definitely be an increase in the total annual cost but there are numerous benefits including more security with better remote management of the computers.
Karen presented the Board with copies of the Library’s Annual Report for 2023.
FINANCIAL REPORT
Leah Wagner discussed the current financial reports. She noted that while Periodicals is already 79% spent, the Library renews most of the print subscriptions at the same time at the beginning of the calendar year. She also stated that the large amount of the Telecommunications line is due to a back payment to Verizon related to the telephone line upgrades completed recently.

COMMITTEE REPORTS
There were no committee reports.
TOWNSHIP COUNCIL REPORT
Dr. Marilyn Gonyo reported on items from Mayor Dalina:
The Township has had a few retirements and subsequent new Department Heads:
• New Police Chief, Giffin Banos, was sworn in.
• Township Clerk Patty Reid retired. The new Clerk is Christine Robbins.
The Township police are providing a Community Safety Presentation at the Senior Center at 3:30pm on February 22.
The Read Across America program is occurring in the local schools the week of March 4. The Mayor will be reading to 3 classes over the course of the week!
FRIENDS OF THE LIBRARY
Francine Kitts reported that the Friends had almost 100 attendees at the Black History Month concert starring the Universal Singers.
Next Wednesday, February 28 at 2:30pm, renowned actor and college theater instructor, Marvin Jefferson, will present the life of Paul Robeson.
Francine was thrilled to share that museum passes of the Museum of Modern Art have been purchased. It is the most requested museum, except for Grounds for Sculpture, which discontinued the pass program for libraries. Passes for Battleship NJ, Monmouth Museum and the Guggenheim were also renewed.
The Friends of the Library have purchased an Icicle Tricycle for the Library. This will be a big draw for the Library and for the Friends. The tricycle can be loaded onto the Library’s transit van and utilized in senior communities, at parades, at the Senior Center, at the Community Center, the Foundation Golf Outing in June, etc. The Friends will have an umbrella with their logo and hope that the book bike will draw a lot of attention to both the Friends and the Library.
MONROE TOWNSHIP SCHOOL ADMINISTRATOR
Dr. Kelly Roselle reported that the next Board of Education meeting is scheduled for February 21 at 6:30pm, which will include the preliminary budget hearing. Elementary School parent-teacher conferences are the week of February 19. The Mill Lake school is hosting an evening of reading on March 4.
The Monroe Township School and Monroe Township Library collaborative visit from author Jarrett Krosoczka has been rescheduled to February 28.

STUDENT REPRESENTATIVE
Jannat Zaanoun informed the Board that schedule selection for next year has started for the high school students. Mid-terms in some classes are happening now.
Jannat mentioned that the One Book Read program is scheduled for March 12. The book to be read and discussed is The Inheritance Games (book 1) by Jennifer Lynn Barnes.
FOUNDATION
There was no report from the Foundation.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
Karen Klapperstuck discussed the revisions to the Meeting Room Policy and Application for the Use of the Meeting Room.
Marilyn Gonyo moved that the revised policy and application be accepted as presented. Anne Corey seconded the motion. All were in favor.
Leah Wagner asked the Board to formalize the hiring of new personnel as discussed earlier in the meeting.
Lisa Chen moved to accept the hiring of Mia Reiser as full time Children’s/Outreach Librarian and Samantha Vallillo as part time Adult Services Librarian. Bernadette Yannacci seconded the motion. All were in favor.
ACTION ON BILLS
Anne Corey moved the payment of the bills with checks #18738 - #18772 in the amount of $155,719.07. Marilyn Gonyo seconded. All were in favor. The motion passed.
OTHER BUSINESS
The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, March 19 at 6:30 p.m.
ADJOURNMENT
There being no other business, Bernadette Yannacci moved to adjourn the meeting. Anne Corey seconded the motion. The meeting adjourned at 7:24 p.m.
Respectfully submitted,
Karen Klapperstuck

4 Municipal Plaza • Monroe Township, NJ 08831 • (732) 521-5000 • www.monroetwplibrary.org

MINUTES OF THE MONROE TOWNSHIP

LIBRARY BOARD OF TRUSTEES MEETING

January 16, 2024

ATTENDING:

Members                                                                                 Staff                           

Ben Baum                                         Robert Isaacs                                  Leah Wagner

Lisa Chen                                          Dr. Kelly Roselle                            Karen Klapperstuck                    

Anne Corey                                      Dr. Marilyn Gonyo                        Friends of the Library

Bernadette Yannacci                  Prena Shah                                      Francine Kitts 

The meeting of the Monroe Township Library Board of Trustees was called to order at 6:33 p.m. by Leah Wagner, Library Director. The meeting was changed to an online meeting due to inclement weather.

STATEMENT OF COMPLIANCE

It was noted that this meeting was in compliance with the Open Public Meetings Act.

ELECTION OF OFFICERS

The members of the Library Board voted on the slate of officers presented by the Nomination Committee:

President: Benjamin Baum      Vice President: Lisa Chen

Secretary: Prena Shah              Treasurer: Robert Isaacs

There were no nominations from the floor. Bob Isaacs on behalf of the Nominating Committee made a motion to accept the slate as presented. All were in favor. The motion passed.

Leah congratulated the officers and Ben Baum, President, continued the meeting.

MINUTES OF THE DECEMBER 12, 2023 MEETING

The minutes from the December 12, 2023 meeting of the Library Board of Trustees were presented.

Dr. Marilyn Gonyo moved that the minutes of the December 12, 2023 meeting be accepted as presented. Prena Shah seconded. All were in favor. The motion passed.

DIRECTOR’S REPORT

Leah Wagner noted that a few things changed since sending her written report with the Board packet materials. The final punch list items for the Circulation renovations were originally scheduled to be fixed on January 12 but had to be rescheduled to January 17. The Mix and Mingle program also needed to be rescheduled due to the inclement weather and now the first session will be held on February 13.

Leah shared an article that Kelly Palombit wrote for the New Jersey Library Association (NJLA) newsletter. Leah also mentioned that bookmobile circulation increased from approximately 32,000 items in 2022 to approximately 51,000 items in 2023.

Leah has received the draft of the audit but the auditor is still waiting on information from the Township in order to complete the audit.

The Library’s new pickup truck has been delivered and is currently in Hamilton, NJ for the installation of the snowplow and electric lift.

ASSISTANT DIRECTOR’S REPORT

Karen Klapperstuck discussed the final edits to the Technology Policy and Use of Library Space Policy which will be voted on in the Unfinished Business portion of the meeting. Karen also informed the Board that a revision to the Meeting Room Policy will be presented at the February meeting. Recently an incident occurred where an individual reserved the meeting room and then collected donations from attendees to defray the cost of the insurance required to reserve the room and turned away people who had not “donated.” While this is a violation of the policy as currently written, the language about all programs and events must be free and open to the public must be further clarified in the policy. A policy about programming will also be coming to the policy committee and Library Board soon.

Karen shared that all Library Department Heads are currently preparing and discussing performance evaluations with all staff.

Karen is eager to share the 2023 Annual Report at the next Board of Trustees meeting.

FINANCIAL REPORT

Leah Wagner discussed the current financial reports. She noted that there were no additional year end transfers required to close the books for 2023.

COMMITTEE REPORTS

Ben Baum asked if any Board members did not wish to continue serving on their current committees. Bob Isaacs asked for a reminder of who is on which committee.

• Budget Committee: Bob, Prena, Anne
• Personnel Committee: Lisa, Bernadette, Anne
• Nominations Committee: Bob, Prena, Unfilled Board position
• Policy Committee: Kelly, Bernadette, Marilyn
• Displays Committee: Prena, Marilyn, Unfilled Board position, Francine

TOWNSHIP COUNCIL REPORT

Dr. Marilyn Gonyo reported on items from Mayor Dalina:

Township swearing in ceremonies were held on January 1.  Mayor Dalina and Council members Cohen, Van Dzura and Markel were sworn in.

The Council reorganization meeting occurred on January 3.

Work has begun on the upcoming budget.

The Mayor sent wishes of a Happy New Year to all!

FRIENDS OF THE LIBRARY

Francine Kitts reported that the Friends did not meet in December. The mini book sale and puzzle swap continue to be popular.

The next Friends of the Library meeting is scheduled for Tuesday, January 23. Francine expects to make an exciting announcement at the February Board of Trustees meeting.

MONROE TOWNSHIP SCHOOL ADMINISTRATOR

Dr. Kelly Roselle reported that the planned collaborative visit from author Jarrett Krosoczka had to be postponed and the rescheduled date will be announced. The next Board of Education meeting is scheduled for January 17.

STUDENT REPRESENTATIVE

Jannat Zaanoun was unable to attend in person. She emailed a report to Leah Wagner. Jannat reported that the High School was back in the swing of things after winter break. Students are in the process of selecting classes for next year.

FOUNDATION

Leah Wagner reported that the next Foundation meeting is scheduled for Thursday, January 18.

UNFINISHED BUSINESS

Karen Klapperstuck presented the revised Technology Policy as reviewed at the November 2023 Board meeting. She noted that the Library attorney reviewed the policy.

Marilyn Gonyo moved to approve the Technology Policy. Anne Corey seconded the motion. All were in favor.

Karen next presented the revised Use of Library Space Policy and Request to Display/Distribute form as reviewed at the November 2023 Board meeting. She noted that the Library attorney reviewed the policy. Marilyn reminded Karen that a note should be added to the request form that the item to be displayed/distributed be attached to the form when submitted.

Marilyn Gonyo moved to approve the Use of Library Space Policy and Request to Display/Distribute Form with the above noted addition. Bob Isaacs seconded the motion. All were in favor.

NEW BUSINESS

Leah Wagner discussed a request from an employee for extended sick leave. The Township normally takes these leave requests to the Council for approval. However, as the Library is separate from the Township, Leah brought the matter to the Personnel committee.

Lisa Chen moved on behalf of the Personnel Committee that full time employee KL’s request for extended sick leave of up to 90 days be granted. No second is needed as the motion was brought from committee. All were in favor.

Leah Wagner presented three purchasing resolutions for 2024:

Whereas the Monroe Township Public Library Board of Trustees wishes to purchase materials from the Baker & Taylor Company,

And whereas the Baker & Taylor Company has established competitive prices with State Contract #A41949,

Now, therefore, does the Monroe Township Public Library Board of Trustees agree to purchase materials from the Baker & Taylor Company in 2024 in an amount not to exceed $250,000.

Whereas the Monroe Township Public Library Board of Trustees wishes to purchase hardware from the Dell Company,

And whereas the Dell Company has established competitive prices with State Contract #A81247,

Now, therefore, does the Monroe Township Public Library Board of Trustees agree to purchase hardware from the Dell Company in 2024 in an amount not to exceed $50,000.

Whereas the Monroe Township Public Library Board of Trustees wishes to contract with LMxAC to provide automation services,

Now, therefore, does the Monroe Township Public Library Board of Trustees agree to contract for automation services with LMxAC in 2024 in an amount not to exceed $122,000.

Prena Shah made a motion to approve the purchasing resolutions for 2024 with Baker & Taylor, Dell Company and LMxAC. Bob Isaacs seconded. All were in favor. The motion passed.

ACTION ON BILLS

Anne Corey moved the payment of the bills with checks #18710 - #18737, in the amount of $339,593.76. Marilyn Gonyo seconded. All were in favor. The motion passed.

OTHER BUSINESS

The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, February 20 at 6:30 p.m.

ADJOURNMENT

There being no other business, Bob Isaacs moved to adjourn the meeting. Anne Corey seconded the motion. The meeting adjourned at 7:32 p.m.

Respectfully submitted,

Karen Klapperstuck

click here to view library minutes

MINUTES OF THE MONROE TOWNSHIP

LIBRARY BOARD OF TRUSTEES MEETING

October 17, 2023

ATTENDING:

Members Staff

Ben Baum Bob Isaacs Leah Wagner

Lisa Chen Dr. Marilyn Gonyo (via Zoom) Karen Klapperstuck

Bernadette Yannacci Prena Shah

Anne Corey Jannat Zaanoun Friends of the Library

Jackie D’Angelo Dr. Kelly Roselle (via Zoom) Francine Kitts

The meeting of the Monroe Township Library Board of Trustees was called to order at 6:32 p.m. by Ben Baum, President.

STATEMENT OF COMPLIANCE

It was noted that this meeting was in compliance with the Open Public Meetings Act.

MINUTES OF THE SEPTEMBER 19, 2023 MEETING

The minutes from the September 19, 2023 meeting of the Library Board of Trustees were presented. Anne Corey asked that the date of the Foundation meeting be added to the report from the Foundation.

Bob Isaacs moved that the minutes of the September 19, 2023 meeting be accepted as corrected. Lisa Chen seconded the motion. The minutes were approved.

DIRECTOR’S REPORT

Leah Wagner apprised the Board of the progress in the renovation of the Circulation Desk area. The new walls are up and the electrical inspection is scheduled for later in the week. It has been a pleasure working with the Department of Public Works (DPW) on this project. DPW expects to finish their portion of the work on or ahead of schedule. Leah said that she did not expect to have to close early on Monday, November 6 before the flooring installation begins on Tuesday, November 7. If something changes, Leah will email the Board.

Leah has been working on the budget for 2024. However, the ⅓ mil appropriation will see an increase this year. She is waiting to talk with Township Administration before presenting a draft

budget to the Board of Trustees. The Plan of Service will also be updated to reflect the increase in funding.

ASSISTANT DIRECTOR’S REPORT

Karen Klapperstuck did not have a written report this month.However, she provided updates on the Jewelry Show (November 12) and the Harvest Market (November 21).

Karen asked the Trustees to accept the hiring of two (2) new PT Adult Services Librarians. Jennifer Rojas, Head of Adult Services, selected Rebecca (Becca) Wood and Mia Reiser to fill the 2 open positions.

Marilyn Gonyo made a motion to accept the hiring of R. Wood and M. Reiser. Bob Isaacs seconded the motion. All were in favor.

Karen thanked the Trustees for supporting professional development through the Library budget. She attended the Association of Bookmobile and Outreach Services (ABOS) Conference and was able to bring Kelly Palombit, Donna Rogers and Christine Sigle as well. All of the staff enjoyed the conference and have new ideas about the way we provide services. The staff of the Outreach department will discuss the ideas and topics covered at the conference and will decide what is feasible and what to work towards in the future.

FINANCIAL REPORT

Leah Wagner presented the financial report. She noted that two budget lines are high - Printing and Supplies. She is keeping an eye on expenditures in both categories. Adjustments may need to be made at the end of the year if expenses exceed the budgeted amounts.

COMMITTEE REPORTS

There were no committee reports.

TOWNSHIP COUNCIL REPORT

Marilyn Gonyo reported that the Mayor is busy with the upcoming election. The most important thing is to exercise your right to vote.

FRIENDS OF THE LIBRARY

Francine Kitts reported that this is National Friends of the Library Week, so Friends groups across the country are all celebrating.

The Friends’ Annual Membership Tea with entertainment will be held on Wednesday,October 18 at 1:00 p.m. Over sixty (60) people are registered to attend. The Committee has been working hard to assure that everything runs smoothly.The Friends will be giving five (5) $10 Amazon gift cards as prizes and will have a selection of free books available. The Friends hope that the Trustees will renew their membership in the Friends, or join if not already a member.

Francine reminded the Trustees to visit the lobby and Youth Services to see the Friends of the Library displays that are currently available.

The next major book sale will be held on Friday, December 1 and Saturday, December 2. Donation books are being collected by the mini book sale while the circulation area is undergoing renovation.

MONROE TOWNSHIP SCHOOL ADMINISTRATOR

Kelly Roselle reported that the next Board of Education meeting will be on October 18 at 6:30 p.m. in the Monroe Township High School Media Center.

On October 4 the Monroe Township Schools hosted an ESL University. Lynnette Fucci and Emily Mazzoni attended and provided information about the Library to attendees. Kelly commended both Lynnette and Emily for their participation.

Kelly thanked the Library for the hospitality extended to the schools for professional development and learning sessions.

STUDENT REPRESENTATIVE

Jannat Zaanoun reported that students just took the PSATs. This year was a big change as the test moved to an all-digital format. Students are preparing for the Haunted High School on October 25, where all the clubs participate and have displays and candy. The marking period ends on November 15.

FOUNDATION

The Foundation has a meeting scheduled for October 26, 2023.

UNFINISHED BUSINESS

Leah Wagner provided a construction update. The Library has received the reimbursement check from the State Construction Bond Grant. The money went back into the Improvement Fund. All of the HVAC and alarm panel work has been completed. The alarm system was inspected on October 17 (the date of the Board meeting).

NEW BUSINESS

Leah Wagner asked that the Board of Trustees approve the engagement of William C. (Bill) Moran as the Board Attorney. Mr. Moran will not attend Board meetings but will act as the Library Board’s attorney of record. He can also look over policies and answer legal questions if any arise.

Marilyn Gonyo made a motion to approve hiring William C. Moran to serve as the attorney of record at a rate of $300/hour for the Library Board of Trustees. Bob Isaacs seconded the motion. All were in favor.

Leah presented the proposed 2024 Library closing dates.

Lisa Chen made a motion to accept the closing dates for 2024. Prena Shah seconded the motion. All were in favor.

Leah explained that additional funds are needed for the purchase of a pick-up truck for Library use. Previously money was earmarked for this purchase. However, the cost has increased since that time.

Whereas the Monroe Township Public Library Board of Trustees has committed to purchase a Ford F250 Super Duty 4X4 pickup truck using $50,000 previously earmarked in 2021 in the Improvement Fund, and the cost of the vehicle has increase $3,997.00, and

Whereas the Monroe Township Public Library Board of Trustees wishes to expend funds currently held in reserve from previous years to cover the increase,

Now, therefore, does the Monroe Township Public Library Board of Trustees agree to the price increase of $3,997.00 for a total vehicle price of $53,997.00.

Marilyn Gonyo made a motion to accept the resolution for the price increase in the truck. Bernadette Yannacci seconded. All were in favor.

ACTION ON BILLS

Prena Shah moved the payment of the October bills with checks #18597 to #18633, in the amount of $580,207.14. Lisa Chen seconded. All Board members were in favor. The motion passed.

OTHER BUSINESS

The Policy Committee will meet before the next Board of Trustees meeting and will bring policies for full Board approval.

The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, November 21 at 6:30 p.m.

ADJOURNMENT

There being no other business, Bob Isaacs moved to adjourn the meeting. Bernadette Yannacci seconded the motion. The meeting adjourned at 7:25 p.m.

Respectfully submitted,

Karen Klapperstuck

MINUTES OF THE MONROE TOWNSHIP

LIBRARY BOARD OF TRUSTEES MEETING

October 17, 2023

ATTENDING:

Members Staff

Ben Baum Bob Isaacs Leah Wagner

Lisa Chen Dr. Marilyn Gonyo (via Zoom) Karen Klapperstuck

Bernadette Yannacci Prena Shah

Anne Corey Jannat Zaanoun Friends of the Library

Jackie D’Angelo Dr. Kelly Roselle (via Zoom) Francine Kitts

The meeting of the Monroe Township Library Board of Trustees was called to order at 6:32 p.m. by Ben Baum, President.

STATEMENT OF COMPLIANCE

It was noted that this meeting was in compliance with the Open Public Meetings Act.

MINUTES OF THE SEPTEMBER 19, 2023 MEETING

The minutes from the September 19, 2023 meeting of the Library Board of Trustees were presented. Anne Corey asked that the date of the Foundation meeting be added to the report from the Foundation.

Bob Isaacs moved that the minutes of the September 19, 2023 meeting be accepted as corrected. Lisa Chen seconded the motion. The minutes were approved.

DIRECTOR’S REPORT

Leah Wagner apprised the Board of the progress in the renovation of the Circulation Desk area. The new walls are up and the electrical inspection is scheduled for later in the week. It has been a pleasure working with the Department of Public Works (DPW) on this project. DPW expects to finish their portion of the work on or ahead of schedule. Leah said that she did not expect to have to close early on Monday, November 6 before the flooring installation begins on Tuesday, November 7. If something changes, Leah will email the Board.

Leah has been working on the budget for 2024. However, the ⅓ mil appropriation will see an increase this year. She is waiting to talk with Township Administration before presenting a draft

budget to the Board of Trustees. The Plan of Service will also be updated to reflect the increase in funding.

ASSISTANT DIRECTOR’S REPORT

Karen Klapperstuck did not have a written report this month.However, she provided updates on the Jewelry Show (November 12) and the Harvest Market (November 21).

Karen asked the Trustees to accept the hiring of two (2) new PT Adult Services Librarians. Jennifer Rojas, Head of Adult Services, selected Rebecca (Becca) Wood and Mia Reiser to fill the 2 open positions.

Marilyn Gonyo made a motion to accept the hiring of R. Wood and M. Reiser. Bob Isaacs seconded the motion. All were in favor.

Karen thanked the Trustees for supporting professional development through the Library budget. She attended the Association of Bookmobile and Outreach Services (ABOS) Conference and was able to bring Kelly Palombit, Donna Rogers and Christine Sigle as well. All of the staff enjoyed the conference and have new ideas about the way we provide services. The staff of the Outreach department will discuss the ideas and topics covered at the conference and will decide what is feasible and what to work towards in the future.

FINANCIAL REPORT

Leah Wagner presented the financial report. She noted that two budget lines are high - Printing and Supplies. She is keeping an eye on expenditures in both categories. Adjustments may need to be made at the end of the year if expenses exceed the budgeted amounts.

COMMITTEE REPORTS

There were no committee reports.

TOWNSHIP COUNCIL REPORT

Marilyn Gonyo reported that the Mayor is busy with the upcoming election. The most important thing is to exercise your right to vote.

FRIENDS OF THE LIBRARY

Francine Kitts reported that this is National Friends of the Library Week, so Friends groups across the country are all celebrating.

The Friends’ Annual Membership Tea with entertainment will be held on Wednesday,October 18 at 1:00 p.m. Over sixty (60) people are registered to attend. The Committee has been working hard to assure that everything runs smoothly.The Friends will be giving five (5) $10 Amazon gift cards as prizes and will have a selection of free books available. The Friends hope that the Trustees will renew their membership in the Friends, or join if not already a member.

Francine reminded the Trustees to visit the lobby and Youth Services to see the Friends of the Library displays that are currently available.

The next major book sale will be held on Friday, December 1 and Saturday, December 2. Donation books are being collected by the mini book sale while the circulation area is undergoing renovation.

MONROE TOWNSHIP SCHOOL ADMINISTRATOR

Kelly Roselle reported that the next Board of Education meeting will be on October 18 at 6:30 p.m. in the Monroe Township High School Media Center.

On October 4 the Monroe Township Schools hosted an ESL University. Lynnette Fucci and Emily Mazzoni attended and provided information about the Library to attendees. Kelly commended both Lynnette and Emily for their participation.

Kelly thanked the Library for the hospitality extended to the schools for professional development and learning sessions.

STUDENT REPRESENTATIVE

Jannat Zaanoun reported that students just took the PSATs. This year was a big change as the test moved to an all-digital format. Students are preparing for the Haunted High School on October 25, where all the clubs participate and have displays and candy. The marking period ends on November 15.

FOUNDATION

The Foundation has a meeting scheduled for October 26, 2023.

UNFINISHED BUSINESS

Leah Wagner provided a construction update. The Library has received the reimbursement check from the State Construction Bond Grant. The money went back into the Improvement Fund. All of the HVAC and alarm panel work has been completed. The alarm system was inspected on October 17 (the date of the Board meeting).

NEW BUSINESS

Leah Wagner asked that the Board of Trustees approve the engagement of William C. (Bill) Moran as the Board Attorney. Mr. Moran will not attend Board meetings but will act as the Library Board’s attorney of record. He can also look over policies and answer legal questions if any arise.

Marilyn Gonyo made a motion to approve hiring William C. Moran to serve as the attorney of record at a rate of $300/hour for the Library Board of Trustees. Bob Isaacs seconded the motion. All were in favor.

Leah presented the proposed 2024 Library closing dates.

Lisa Chen made a motion to accept the closing dates for 2024. Prena Shah seconded the motion. All were in favor.

Leah explained that additional funds are needed for the purchase of a pick-up truck for Library use. Previously money was earmarked for this purchase. However, the cost has increased since that time.

Whereas the Monroe Township Public Library Board of Trustees has committed to purchase a Ford F250 Super Duty 4X4 pickup truck using $50,000 previously earmarked in 2021 in the Improvement Fund, and the cost of the vehicle has increase $3,997.00, and

Whereas the Monroe Township Public Library Board of Trustees wishes to expend funds currently held in reserve from previous years to cover the increase,

Now, therefore, does the Monroe Township Public Library Board of Trustees agree to the price increase of $3,997.00 for a total vehicle price of $53,997.00.

Marilyn Gonyo made a motion to accept the resolution for the price increase in the truck. Bernadette Yannacci seconded. All were in favor.

ACTION ON BILLS

Prena Shah moved the payment of the October bills with checks #18597 to #18633, in the amount of $580,207.14. Lisa Chen seconded. All Board members were in favor. The motion passed.

OTHER BUSINESS

The Policy Committee will meet before the next Board of Trustees meeting and will bring policies for full Board approval.

The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, November 21 at 6:30 p.m.

ADJOURNMENT

There being no other business, Bob Isaacs moved to adjourn the meeting. Bernadette Yannacci seconded the motion. The meeting adjourned at 7:25 p.m.

Respectfully submitted,

Karen Klapperstuck