4 Municipal Plaza • Monroe Township, NJ 08831 • (732) 521-5000 • www.monroetwplibrary.org

MINUTES OF THE MONROE TOWNSHIP

LIBRARY BOARD OF TRUSTEES MEETING

May 21, 2024

ATTENDING:

Members                                                                                 Staff                           

Ben Baum                                                                                         Karen Klapperstuck    

Lisa Chen                                                                                                          Jennifer Slavicek

Anne Corey

Dr. Marilyn Gonyo                                                                  Friends of the Library

Bob Isaacs                                                                                                        Francine Kitts

Bernadette Yannacci

Chris Ryan                                                                                                        Student Representative

Prena Shah (Virtual)                                                                                   Jannat Zaanoun

The meeting of the Monroe Township Library Board of Trustees was called to order at 6:31 p.m. by Ben Baum, President of the Library Board of Trustees.

STATEMENT OF COMPLIANCE

It was noted that this meeting was in compliance with the Open Public Meetings Act.

MINUTES OF THE APRIL 16, 2024 MEETING

The minutes from the April 16, 2024 meeting of the Library Board of Trustees were presented. Karen Klapperstuck reported a necessary correction to the dollar amount of the Spot.ai resolution. The transfer amount should read $11,187.00. Bob Isaacs and Jannat Zaanoun reported that they were present at the meeting. Anne Corey asked that Dr. be added to Kelly Roselle’s name under Attending. Marilyn requested the spelling of her name under New Business be corrected.

Marilyn Gonyo moved that the minutes of the April 16, 2024 meeting be approved as corrected. Bernadette Yannacci  seconded. All were in favor. The motion passed.

DIRECTOR’S REPORT

Karen Klapperstuck reported on behalf of Leah Wagner.

Direct Install

At the April meeting Leah discussed the possibility of participating in JCP&L’s Direct Install program for lighting and air conditioning upgrades. It was felt that the Library would not qualify due to the electric usage being too high. We were all surprised to learn that the Library did qualify not just for the lighting upgrades but also for new rooftop air-conditioning units at a considerable cost savings. 

The initial quote was received and included in your packet. It outlines the number of lights to be upgraded and air-conditioning units. The projected cost of the project is $583,995.00 with the estimated Direct Install Incentive being $364,425.28.  The Library will be responsible for approximately $219, 569.72.  This would be paid monthly over sixty months, with no interest, estimated at $3,659.50 per month.  These payments will need to be included in the operating budget in 2024 and going forward or from the Library’s reserve funds.

A site visit was performed and the Library has received a revised quote from JCP&L. The project cost has increased to $595,495.00 with the estimated Direct Install Incentive being $372,475.28. The library would be responsible for $223,019.72, making the monthly estimated cost $3,717.00. In anticipation of this quote changing again a resolution has been created using the language “not to exceed” which will be presented under New Business. If the Library Board approves this resolution, we can move forward with scheduling the project and ordering parts.

35th Anniversary Events

On Friday, April 19th John Bianculli and his band performed for 75 people, playing many familiar pieces.  Those that attended were very appreciated and thoroughly enjoyed the performance which was held in the Living Room area of the Library.

Friday, May 17th was “Gem of a Night” a birthday party for the Library at 7:pm. The Monroe Township Middle School Jazz Ensemble performed and light refreshments were served.  There were over 100 attendees. Marilyn Gonyo thanked the Board for their attendance at the event.

Lastly is the Monroe Township Library Foundation’s Golf Outing at the Greenbrier at Whittingham Golf Course on Monday, June 10. There is still availability for golfers and if you don’t golf you can always join us for lunch!

New Staff

The Library has two new staff members to be approved.

• Angela Doherty- Part-Time Junior Library Assistant-Children’s
• Simran Guron- Part-Time Senior Library Assistant- Outreach

Other

Leah Wagner began leave on May 14^th and will be on leave until July 8th. Leah will be checking email and  Karen will be available to handle any questions or concerns you may have.

ASSISTANT DIRECTOR’S REPORT

UPDATES ON ILS MIGRATION 

All Library staff have access to the test environment for the new integrated library system. The staff who attended training with LMxAC staff are now sharing information and training our staff to be prepared for the upcoming switch to the new system. 

The timeline for the migration: 

May 2024:  

• Due dates for items due back between June 1st and June 13th will be automatically extended to June 22nd. Any library cards that expire in June will be extended into July.
• Cataloging pause begins on May 10 (this is the last day it will be possible to add or make changes to bib or item records until after June 13).

June 2024:  

• Starting June 3rd, placing holds will be unavailable, but any existing holds will remain on patron accounts. Patrons won’t be able to pay fines or sign up for a new library card. Patrons will be able to check out materials from any LMxAC member library and can still use Hoopla and Libby for borrowing eBooks, eAudiobooks, and more.
• No holds will be fulfilled until the system upgrade is complete on June 13th, but patrons are welcome to browse and check out material during this time.
• June 4: All circulation will move to offline mode.
• June 13: The new system launches complete with a redesigned library catalog and updated library app.

UPCOMING VIRTUAL AUTHOR TALKS 

For a list of upcoming, scheduled author talks please visit www.monroetwplibrary.org/authortalks.

FINANCIAL REPORT

Karen Klapperstuck discussed the current financial reports. She stated that things are on track. Ben Baum commented the Farmers Market is 68% used. Karen Klapperstuck stated that most of the spending for the Farmers Market is for supplies to prepare for the market. Anne Corey mentioned the change in the Improvement Fund balance was due to transfers for payment of the Dell and Spot.ai purchases and interest.

COMMITTEE REPORTS

The Exhibits Committee met just before the Board Meeting to review applications for the Display Case and Fine Arts Gallery. Selected applicants will be notified this week.

TOWNSHIP COUNCIL REPORT

Marilyn Gonyo reported on items from Mayor Dalina. He is currently busy with budget preparations. Marilyn would like to remind the Board of the ongoing Mayor’s Wellness Campaign. She relayed a message from the Mayor to please remember our fallen heroes this Memorial Day.

FRIENDS OF THE LIBRARY

Francine Kitts reported the semi-annual Books, Bags & Bling sale was a big success and the Friends were able to raise over $4,000.  The pre-sale on Thursday evening with a $5 admission was very well received, and they will continue doing it in the future. 

 In honor of Asian American Pacific American Heritage Month, the Friends have sponsored two programs.  Last week they had 44 people in attendance, which is a good turnout for a Monday afternoon.  The May 22nd program will focus on dress, costumes, and food, and we will learn how to wrap a sari and a turban.  If you haven't seen the display case in the lobby, Francine encourages you to stop by. 

 The Friends are gearing up for the Farmer's Market where they will once again have a table with books.  They don't charge for the books, but always appreciate donations, which have been very generous in the past.  It's a great team effort.

 The Friends of the Library slate of officers for the 2024-26 term will be posted on their bulletin board next week, and the vote will take place at the June meeting.

MONROE TOWNSHIP SCHOOL ADMINISTRATOR

Dr. Kelly Roselle could not attend the meeting. She was attending the Senior Awards night at the high school. No report was submitted.

STUDENT REPRESENTATIVE

Jannat Zaanoun reported that May 23 is the Spring Band Concert and Armed Forces Day.

The Junior Prom will be May 24^th.

The Spanish and Italian Honors Society will be hosting a Carnival on May 31^st. The proceeds will be donated to Operation Smile.

Finals will begin on June 14^th.

FOUNDATION

 Marilyn Gonyo reported on the progress of planning for the Golf Outing. So far 42 golfers are registered with a maximum of 48 spaces available. People are encouraged to sign up for lunch at the Greenbriar Ball Room even if they will not be golfing. So far there are approximately 70 people attending lunch. The Friends of the Library have a table along with many other community groups. They anticipate to set the room up for 135-150 attendees. Karen Klapperstuck, Richard Kitts, Marilyn Gonyo and Patti Pinho plan to meet with the golf pro to finalize. Some of the large sponsors acknowledged at the meeting were Ray Catena, $1,500 for lunch, and Parker at Monroe, $500 for breakfast. Marilyn expressed there is no rain date for golf, only the lunch, so hope for good weather!

UNFINISHED BUSINESS

The 2022 audit is complete. Copies will be distributed at the June meeting.

There is no commitment for the 2023 audit. Leah Wagner obtained names of auditing firms from other libraries. She reached out to them with a request for proposals. The deadline for proposals is June 1st. She has not heard back from any yet.

Anne Corey suggested any agreement made should include a due date.

NEW BUSINESS

The Board of Trustees discussed the resolution for the Direct Install project.

Whereas the Monroe Township Public Library Board of Trustees wishes to utilize the Direct Install Program through JCP&L to upgrade lighting and air conditioning units and,

Whereas a five-year payment plan would be established consisting of 60 monthly payments at 0% interest not to exceed $4,000 per month

Now, therefore, be it resolved that the Monroe Township Public Library Board of Trustees does authorize to contract with JCP&L for upgrades not to exceed $240,000.

                                Marilyn Gonyo moved to accept the resolution. Bob Isaacs seconded the motion.

                        All were in favor. The motion passed.

The Board of Trustees discussed the hire of two new employees. Anne Corey asked what the process for selecting new employees was. Karen Klapperstuck explained that new positions are advertised on the Township website and through the list serve. Resumes are collected and screened by the hiring supervisors and then interviews for qualified candidates are scheduled. An offer is then made by the hiring supervisor.

Anne Corey also asked where the new employees would be working and when they would start. Karen Klapperstuck informed the Board that Angela Doherty would be in the Youth Services Department starting May 22^nd and would be replacing Kelly Duncan who resigned April 28^th. Simran Guron would be working in the Bookmobile office as part of the Outreach Department starting May 21^st.  

Bob Isaacs moved to approve the hiring of Angela Doherty and Simran Guron. Lisa  Chen seconded the motion. All were in favor. The motion passed.

Marilyn Gonyo would like to form a committee and set up a presentation with a member of the community who reached out to her regarding a looping system for the hearing impaired for the Library’s Meeting Room. The Library currently has four individual systems that are available for patrons to use. After some discussion about the acoustics of the meeting room and the possible need for such a system the Library Board of Trustees would like to partner with the Library Foundation and obtain more information about the system. Marilyn Gonyo will facilitate.

ACTION ON BILLS

Anne Corey moved the payment of the bills with checks #18837 - 18881 in the amount of $582,668.58. Lisa Chen seconded. All were in favor. The motion passed.

OTHER BUSINESS

None.

The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, June 18 at 6:30 p.m.

ADJOURNMENT

There being no other business, Bob Isaacs moved to adjourn the meeting. Marilyn Gonyo seconded the motion. The meeting adjourned at 7:30 p.m.

Respectfully submitted,

Jennifer Slavicek

4 Municipal Plaza • Monroe Township, NJ 08831 • (732) 521-5000 • www.monroetwplibrary.org

MINUTES OF THE MONROE TOWNSHIP
LIBRARY BOARD OF TRUSTEES MEETING
April 16, 2024
ATTENDING:

Members Staff
Ben Baum Dr. Marilyn Gonyo (virtual) Leah Wagner
Lisa Chen Dr. Kelly Roselle (virtual) Karen Klapperstuck
Anne Corey Prena Shah
Bernadette Yannacci Bob Isaacs Friends of the Library
Chris Ryan Janaat Zaanoun Francine Kitts
The meeting of the Monroe Township Library Board of Trustees was called to order at 6:34 p.m. by Ben Baum, President of the Library Board of Trustees.
STATEMENT OF COMPLIANCE
It was noted that this meeting was in compliance with the Open Public Meetings Act.
MINUTES OF THE MARCH 19, 2024 MEETING
The minutes from the March 19, 2024 meeting of the Library Board of Trustees were presented. Anne Corey asked that the year 2022 be added to page 4 before the word “audit”.
Bob Isaacs moved that the minutes of the March 19, 2024 meeting be approved as corrected. Bernadette Yannacci seconded. All were in favor. The motion passed.
DIRECTOR’S REPORT
Leah Wagner discussed her recent attendance at the Public Library Association (PLA) conference. The event provided an opportunity to think about what is happening in our library and philosophy of library service. Highlights for Leah included sessions on programming for adults with disabilities and a session called “Hot Ones” that talked about current issues in libraries. Leah reflected that it is interesting to hear what others are doing and how our library compares.
Leah informed the Trustees that we have still not received the 2022 audit. However, the auditor did send an engagement letter for the 2023 audit. This will be discussed later in the meeting.
Leah and Library staff are looking forward to this year’s Farmers Market. There are over 20 vendors, a mix of returning and new.
Leah reminded the Trustees about the upcoming 35th Anniversary events, including John Bianculli on 4/19, Gem of a Night on 5/17 and the Golf Outing on 6/10.
Leah added that she will be out of the Library for 6 t o12 weeks due to an upcoming surgery.
ASSISTANT DIRECTOR’S REPORT
Karen Klapperstuck updated the Board about the upcoming migration to the new ILS. Seven (7) staff will be attending training for the new integrated library system. The focus of the staff in-service on May 15 will be to share that training with the rest of the staff. The next LMxAC membership meeting is scheduled for May 17 where more information and updates will be provided.
Karen provided new Policy Manual binders for all Trustees. She thanked Tania Schiavone for printing, collating and finishing the manuals.
Karen shared her experience at the Public Library Association conference. The common theme for Karen this year was staff development and human resources.
FINANCIAL REPORT
Leah Wagner discussed the current financial reports. She stated that things are the same as last month. Still watching a couple of budget lines but the accounts are where they should be.
COMMITTEE REPORTS
There were no committee reports.
TOWNSHIP COUNCIL REPORT
Karen Klapperstuck reported on items from Mayor Dalina:
• The Mayor attended a RoundTable Discussion with NJ State Attorney General Matt Platkin on public safety along with county and police leaders, and fellow Mayors. He highlighted the importance of increasing criminal penalties for individuals, particularly juveniles, who commit auto theft.
• Army Veteran Seymour Nussenbaum of Monroe received the Congressional Medal of Honor March 21, 2024, in Congress.
• At the last Town Council Meeting -- Approval of 6 new electric vehicle charging stations at Senior Center, Recreation Center, and Library.
Upcoming Events:
• Mayors Bike Ride Friday April 26th at 6pm, at Avenue K Park, with a 1 and 4-mile bike option.
• Sunday, April 28th at 2pmThe Henry Ricklis Holocaust Memorial Committee and MT Human Relations Committee will host of program including speeches from Holocaust survivors and candle lighting to remember the Holocaust. This will be at the Monroe Township Senior Center.
• On April 30th, the Mayor is inviting all township veterans and their spouses to a viewing of “The Last Full Measure” at the Stonebridge Ballroom at 6pm.
FRIENDS OF THE LIBRARY
Francine Kitts reported that the Friends honored our library staff during the annual National Library Week with goodies, balloons, and flowers.
The Friends will be sponsoring a golf tee at the 35th Anniversary Golf Outing to be held on June 10th at Greenbriar.
As the Friends do each year, they will be funding the Youth Services summer reading program.
One of our speakers, Kathleen Grisson, donated her $100 honorarium back to the Friends. In turn, the Friends will purchase Native American children's books for the library and also add a book plate in her name.
May is Asian Pacific American Heritage Month. The Friends will have two programs. The first will be held on Monday, May 13th at 2:30 and will feature a panel discussion. Our three guests will each have an opportunity to discuss their backgrounds: Hindu, Sikh, and Muslim. After their presentations, there will be a Q&A. On Wednesday, May 22nd at 2:30, the program will focus on cultural aspects, such as dress, foods, etc.
The Friends’ semi-annual Books, Bags & Bling sale will be held on Friday, May 3rd and Saturday, May 4th, with a presale on Thursday, May 2nd from 6-8 with a $5 admission.
MONROE TOWNSHIP SCHOOL ADMINISTRATOR
Dr. Kelly Roselle reminded the Trustees that the School Board elections are happening the same day as the meeting (April 16th).
The next Board of Education meeting will be on April 17th and will include recognition of staff retirements and student accomplishments.
The reorganizational meeting will be on Wednesday, May 1st at 6:30pm due to new Board members.
STUDENT REPRESENTATIVE
Jannat Zaanoun reported that Freshman and Junior NJSLA testing is scheduled for April 29th and 30th. AP testing will be the week of May 5th.
The High School will put on Romeo & Juliet from April 13th through April 30th.
A Health and Wellness Fair to be held at the Senior Center is scheduled for May 11th.
FOUNDATION
The next Foundation meeting is scheduled for May 2.
UNFINISHED BUSINESS
Leah Wagner asked the Board to pass the following revised resolution.
Whereas the Library would like to contract with spot.ai to purchase safety camera for technology upgrades, and
Whereas the Monroe Township Public Library Board of Trustees wishes to expend funds currently held in the Improvement Fund,
Now, therefore, be it resolved that the Monroe Township Public Library Board of Trustees agree to transfer $11,187.00 from the Improvement Fund to the Operating account to cover this expense.
Anne Corey moved to approve the resolution. Prena Shah seconded the motion. All were in favor.
NEW BUSINESS
The Board of Trustees discussed the 2023 audit engagement letter from Gerry Stankiewicz in the amount of $7,050.00 The discussion included concerns about the responsiveness of the auditor and the accounting firm as the 2022 audit has still not been received. Leah Wagner will get recommendations from other libraries for other auditors.
Bob Isaacs made a motion that Leah send a letter to the auditor stating that the Board is uncomfortable signing the 2023 engagement letter when the 2022 audit has not yet been delivered. Anne Corey seconded the motion. All were in favor.
A revised Programming Policy was presented. Leah Wagner highlighted the changes which clarify and tighten up the existing policy.
Marilyn Gonyo made a motion to approve the policy as presented. Bernadette Yannacci seconded the motion. All were in favor.
ACTION ON BILLS
Bob Isaacs moved the payment of the bills with checks #18804 - #188836 in the amount of $253,376.65. Anne Corey seconded. All were in favor. The motion passed.
OTHER BUSINESS
Marilyn Gonyo shared that the Golf Outing committee of the Library Foundation is working hard to obtain sponsorships, especially for the breakfast and lunceon. She is working with the Mayor’s office to have the Mayor attend the event on June 10th. Marilyn also asked the Board of Trustees, Friends of the Library and Foundation members to all attend the event which includes golf and a luncheon! Encourage friends and family to attend the luncheon even if they are not golfers.
Karen Klapperstuck reminded Trustees who serve on the Exhibits committee that the committee will meet right before or right after the next Board meeting.
The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, May 21 at 6:30 p.m.
ADJOURNMENT
There being no other business, Bob Isaacs moved to adjourn the meeting. Prena Shah seconded the motion. The meeting adjourned at 7:39 p.m.
Respectfully submitted,
Karen Klapperstuck

4 Municipal Plaza • Monroe Township, NJ 08831 • (732) 521-5000 • www.monroetwplibrary.org

MINUTES OF THE MONROE TOWNSHIP
LIBRARY BOARD OF TRUSTEES MEETING
March 19, 2024
ATTENDING:

Members Staff
Ben Baum Dr. Marilyn Gonyo (virtual) Leah Wagner
Lisa Chen Bob Isaacs (virtual) Karen Klapperstuck
Anne Corey
Bernadette Yannacci Friends of the Library
Chris Ryan Francine Kitts
The meeting of the Monroe Township Library Board of Trustees was called to order at 6:30 p.m. by Ben Baum, President of the Library Board of Trustees. President Baum welcomed Chris Ryan to the Board of Trustees.
STATEMENT OF COMPLIANCE
It was noted that this meeting was in compliance with the Open Public Meetings Act.
MINUTES OF THE FEBRUARY 20, 2024 MEETING
The minutes from the February 20, 2024 meeting of the Library Board of Trustees were presented.
Dr. Marilyn Gonyo moved that the minutes of the February 20, 2024 meeting be approved as presented. Anne Corey seconded. All were in favor. The motion passed.
DIRECTOR’S REPORT
Leah Wagner discussed upcoming projects, including updated and new lighting. Leah noted that many of the older fixtures need to be upgraded to LED and the need for increased lighting in the Library’s “living room” area. Library staff and staff from the Township Department of Public Works met with 2 vendors and we are now waiting for quotes and more information. The Library may be eligible for Direct Install, which could provide significant cost savings on the project.
Leah reminded the Board that LMxAC will be migrating to a new integrated library system (ILS) in June. During the New Business portion of the meeting, she will ask the Board to approve staff in-service for training which will require the Library to open at 1:00 p.m. on May 15.
Leah explained that the Library fell behind in updating technology due to COVID and the resulting supply chain issues. During the New Business portion of the meeting, she will ask the Board to pass resolutions to move funds from the Reserve account into the Operating budget to cover the costs of the new hardware.
Leah provided information on the current construction project happening to the Monroe Township Police Department and its potential impacts on the Library.
Leah added that she and Karen Klapperstuck will be attending the Public Library Association conference in Columbus, Ohio during the first week of April.
ASSISTANT DIRECTOR’S REPORT
Karen Klapperstuck shared more information with the Board about the upcoming migration to the new ILS. Staff training has been scheduled for the new integrated library system. Patcy Drake (Technology Training and Support Specialist), Jackie Gryszka (Circulation Manager), and Kristine Campanale (Cataloger) have all signed up for in-person training provided by LMxAC. They will then train the rest of the library staff in the new system.
Karen asked that each Board member bring their Library Policy Manual to the April 16 Board Meeting. We will be providing new manuals that are all up to date and include the Personnel and Policy Manual. Each year we will ask Board Members to bring their policy manuals to the March meeting. Between the March meeting and the April meeting, all policy manuals will be updated to be sure that all Board Members have current and accurate documents.
Karen informed the Board about the unexpected early closure of the Library on Monday, March 11. Much of the Township experienced a prolonged power outage due to transmission line issues. The power at the Library went out a short time before 4pm. The Library staff evacuated the building after waiting to see if it would come back on quickly. Staff remained for a full hour, as per the Library’s Emergency Policy. When power was still not restored and the anticipated repair time was unclear, we closed the Library for the remainder of the day.
FINANCIAL REPORT
Leah Wagner discussed the current financial reports. She noted that most budget lines are on target. She mentioned that Furniture/Equipment and Telecommunications are the two lines with large early expenditures, but both were anticipated.
COMMITTEE REPORTS
There were no committee reports.
TOWNSHIP COUNCIL REPORT
Dr. Marilyn Gonyo reported on items from Mayor Dalina:
• First, the Mayor is pleased to announce that the Township was able to secure a grant of $2.3 Million from the State and a $2.0 Million grant from Middlesex County to preserve in perpetuity the 34-Acre Barnes Farm on Schoolhouse Road. This property is adjacent to Thompson Park. Preserving privately owned land --- before it is developed is one of the most critical issues he hears from residents and a key focus of the master plan.
• Also, he was pleased to see our application for a County Housing and Community Development grant application for funds for Park Improvements at the Community Garden. The Township also applied for NJDEP Green Acres/Jake’s Law Playground grant application. This location was identified for additional recreation in our Master Plan.
• This past month, the Monroe Township Police continued their outreach regarding public safety presentations in the community. Focusing on crime trends, scams, and tips to keep yourself safe. The officers visited the Rec Center and Senior Center.
• This week, we will be going from 10 “flock” license plate reading cameras to 20 cameras. These have been very helpful in identifying stolen vehicles as they enter Monroe and have led to arrests. We will continue to invest in our police and crime prevention.
• March 23rd will be our Egg Hunt at Soccer Complex on Prospect Plains Rd. Weather permitting at 10am.
FRIENDS OF THE LIBRARY
Francine Kitts reported that the Friends hosted two in-person programs for Black History Month in February and one in March for Women’s History Month. All were very well attended, and everyone seemed to enjoy them. Tomorrow, March 20, we have a virtual author talk scheduled with Kathleen Grissom.
The Scholarship Committee selected our three $1,000 recipients, and the check has been mailed to the high school. Marilyn Gonyo, as chair, herded the committee through the process. Thanks to Marilyn!
The semi-annual book sale will be held on Friday, May 3 and Saturday, May 4. This year the Friends will be trying something new. On Thursday, May 2 from 6:00-8:00 p.m., they will host a Special Preview Night with a $5 admission. It is open to everyone and will hopefully encourage book dealers to come that night instead of during normal hours when they often interfere with their patrons.
In celebration of the Library’s 35th Anniversary, the Friends will purchase 500 mini-word magnets, which will be distributed throughout the year.
The Friends are happy to have an updated Friends membership flyer, thanks to the membership committee and Tania Schiavone.
MONROE TOWNSHIP SCHOOL ADMINISTRATOR
There was no report from Dr. Kelly Roselle.
STUDENT REPRESENTATIVE
Jannat Zaanoun was unable to attend the meeting but sent Leah Wagner a report. She said that the high school held the One Book, One Read event for Read Across America week. The book selected was The Inheritance Games by Jennifer Lynn Barnes. The afterschool event was packed and filled with many activities. In addition, juniors had NJGPA testing last week for math and English. The testing is a requirement for graduation.
FOUNDATION
The Foundation wants the Board members to know about the Golf Outing, scheduled for Monday, June 10 and an evening event featuring The John Bianculli Trio on Friday, April 19. The next Foundation meeting is scheduled for May 2.
UNFINISHED BUSINESS
Anne Corey asked for an update about the 2022 audit. Leah Wagner stated that Jennifer Slavicek, Library Bookkeeper, called the auditor and he said he was waiting on data from the municipal finance office before he could complete the report.
NEW BUSINESS
Leah Wagner asked the Board to pass the following resolutions.
Whereas the Library would like to contract with Dell to purchase staff and public computers for technology upgrades, and
Whereas the Monroe Township Public Library Board of Trustees wishes to expend funds currently held in the Improvement Fund,
Now, therefore, be it resolved that the Monroe Township Public Library Board of Trustees agree to transfer $32,015.92 from the Improvement Fund to the Operating account to cover this expense.
Marilyn Gonyo moved to approve the resolution. Bob Isaacs seconded the motion. All were in favor.

Whereas the Library would like to contract with spot.ai to purchase safety camera for technology upgrades, and
Whereas the Monroe Township Public Library Board of Trustees wishes to expend funds currently held in the Improvement Fund,
Now, therefore, be it resolved that the Monroe Township Public Library Board of Trustees agree to transfer $11,287.99 from the Improvement Fund to the Operating account to cover this expense.
Anne Corey moved to approve the resolution. Marilyn Gonyo seconded the motion. All were in favor.

ACTION ON BILLS
Bob Isaacs moved the payment of the bills with checks #18773- #18803 in the amount of $469,047.72. Anne Corey seconded. All were in favor. The motion passed.
OTHER BUSINESS
Leah Wagner reminded the Board that the Financial Disclosure Agreements will be distributed soon.
Karen Klapperstuck reminded Board members to bring their Policy Manuals to the April meeting.
The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, April 16 at 6:30 p.m.
ADJOURNMENT
There being no other business, Bob Isaacs moved to adjourn the meeting. Bernadette Yannacci seconded the motion. The meeting adjourned at 7:22 p.m.
Respectfully submitted,
Karen Klapperstuck

4 Municipal Plaza • Monroe Township, NJ 08831 • (732) 521-5000 • www.monroetwplibrary.org

MINUTES OF THE MONROE TOWNSHIP
LIBRARY BOARD OF TRUSTEES MEETING
February 20, 2024

ATTENDING:

Members Staff
Ben Baum Dr. Marilyn Gonyo Leah Wagner
Lisa Chen Dr. Kelly Roselle (virtual) Karen Klapperstuck
Anne Corey Jannat Zaanoun Friends of the Library
Bernadette Yannacci Francine Kitts
Public: Sara Coren

The meeting of the Monroe Township Library Board of Trustees was called to order at 6:33 p.m. by Ben Baum, President of the Library Board of Trustees.
STATEMENT OF COMPLIANCE
It was noted that this meeting was in compliance with the Open Public Meetings Act.
MINUTES OF THE JANUARY 16, 2024 MEETING
The minutes from the January 16, 2024 meeting of the Library Board of Trustees were presented. Anne Corey noted that the date on the approval of the December 2023 minutes is incorrect – the meeting was held on December 12 not December 19, 2023.
Dr. Marilyn Gonyo moved that the minutes of the January 16, 2024 meeting be approved as corrected. Bernadette Yannacci seconded. All were in favor. The motion passed.
DIRECTOR’S REPORT
Leah Wagner noted that the revised Meeting Room Policy and revised Application for the Use of the Meeting Room are in the packet for approval later in the meeting. Changes are highlighted in the draft documents.
Leah shared information about Makerfest. The annual event is scheduled for Saturday, March 16. Steve Hrubes is working diligently on this library-wide event.
Leah discussed the upcoming changes to the Electric Vehicle (EV) Charging Station. The Township will replace the existing charger with a new one that can charge 2 vehicles simultaneously. The new EV Charging Station will also be fee based. She hopes this will prevent people from leaving their vehicles at the station all day.
Leah highlighted the plans for the Library’s upcoming 35th Anniversary, including music performances, a youth art show and the Library Foundation’s Golf Outing.
Leah announced the selection of new personnel for the Library. Mia Reiser currently works for the Library as a part-time Adult Services Librarian and will be moving to the full-time Children’s/Outreach Librarian position. Samantha Vallillo has been hired as a part-time Adult Services Librarian. She will ask for a vote of final approval during the New Business portion of the meeting.
ASSISTANT DIRECTOR’S REPORT
Karen Klapperstuck discussed availability of AARP Tax Assistance appointments. At the time of the meeting, only a few appointments remained unfilled. The Library was pleased that AARP was able to offer almost twice as many appointments as in 2023.
Karen shared information about the change in integrated library system (ILS) software. The Libraries of Middlesex Automation Consortium have selected Polaris as their new ILS, with Vega Discover as their new discovery layer, Vega Program to manage events and room booking, Vega Promote for email marketing, and Innovative’s library analytics solution. Polaris and Vega are products from Innovative, part of Clarivate™. On February 12, LMxAC staff shared a planned timeline for the migration to Polaris Vega with a planned go live date of June 13. There will be a few brief disruptions in some circulation services from the end of May until June 13. LMxAC staff will be working with the member libraries to minimize any inconvenience to both patrons and library staff.
Karen informed the Board about Faronics, a software used on the public computers for security. However, the version of the software we use will no longer be available. LMxAC manages our subscription and for 2023, the total annual cost was $264 (licensing is per computer). LMxAC was able to negotiate a very reduced price for the new web-based software which will be much more robust. There will definitely be an increase in the total annual cost but there are numerous benefits including more security with better remote management of the computers.
Karen presented the Board with copies of the Library’s Annual Report for 2023.
FINANCIAL REPORT
Leah Wagner discussed the current financial reports. She noted that while Periodicals is already 79% spent, the Library renews most of the print subscriptions at the same time at the beginning of the calendar year. She also stated that the large amount of the Telecommunications line is due to a back payment to Verizon related to the telephone line upgrades completed recently.

COMMITTEE REPORTS
There were no committee reports.
TOWNSHIP COUNCIL REPORT
Dr. Marilyn Gonyo reported on items from Mayor Dalina:
The Township has had a few retirements and subsequent new Department Heads:
• New Police Chief, Giffin Banos, was sworn in.
• Township Clerk Patty Reid retired. The new Clerk is Christine Robbins.
The Township police are providing a Community Safety Presentation at the Senior Center at 3:30pm on February 22.
The Read Across America program is occurring in the local schools the week of March 4. The Mayor will be reading to 3 classes over the course of the week!
FRIENDS OF THE LIBRARY
Francine Kitts reported that the Friends had almost 100 attendees at the Black History Month concert starring the Universal Singers.
Next Wednesday, February 28 at 2:30pm, renowned actor and college theater instructor, Marvin Jefferson, will present the life of Paul Robeson.
Francine was thrilled to share that museum passes of the Museum of Modern Art have been purchased. It is the most requested museum, except for Grounds for Sculpture, which discontinued the pass program for libraries. Passes for Battleship NJ, Monmouth Museum and the Guggenheim were also renewed.
The Friends of the Library have purchased an Icicle Tricycle for the Library. This will be a big draw for the Library and for the Friends. The tricycle can be loaded onto the Library’s transit van and utilized in senior communities, at parades, at the Senior Center, at the Community Center, the Foundation Golf Outing in June, etc. The Friends will have an umbrella with their logo and hope that the book bike will draw a lot of attention to both the Friends and the Library.
MONROE TOWNSHIP SCHOOL ADMINISTRATOR
Dr. Kelly Roselle reported that the next Board of Education meeting is scheduled for February 21 at 6:30pm, which will include the preliminary budget hearing. Elementary School parent-teacher conferences are the week of February 19. The Mill Lake school is hosting an evening of reading on March 4.
The Monroe Township School and Monroe Township Library collaborative visit from author Jarrett Krosoczka has been rescheduled to February 28.

STUDENT REPRESENTATIVE
Jannat Zaanoun informed the Board that schedule selection for next year has started for the high school students. Mid-terms in some classes are happening now.
Jannat mentioned that the One Book Read program is scheduled for March 12. The book to be read and discussed is The Inheritance Games (book 1) by Jennifer Lynn Barnes.
FOUNDATION
There was no report from the Foundation.
UNFINISHED BUSINESS
There was no Unfinished Business.
NEW BUSINESS
Karen Klapperstuck discussed the revisions to the Meeting Room Policy and Application for the Use of the Meeting Room.
Marilyn Gonyo moved that the revised policy and application be accepted as presented. Anne Corey seconded the motion. All were in favor.
Leah Wagner asked the Board to formalize the hiring of new personnel as discussed earlier in the meeting.
Lisa Chen moved to accept the hiring of Mia Reiser as full time Children’s/Outreach Librarian and Samantha Vallillo as part time Adult Services Librarian. Bernadette Yannacci seconded the motion. All were in favor.
ACTION ON BILLS
Anne Corey moved the payment of the bills with checks #18738 - #18772 in the amount of $155,719.07. Marilyn Gonyo seconded. All were in favor. The motion passed.
OTHER BUSINESS
The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, March 19 at 6:30 p.m.
ADJOURNMENT
There being no other business, Bernadette Yannacci moved to adjourn the meeting. Anne Corey seconded the motion. The meeting adjourned at 7:24 p.m.
Respectfully submitted,
Karen Klapperstuck

4 Municipal Plaza • Monroe Township, NJ 08831 • (732) 521-5000 • www.monroetwplibrary.org

MINUTES OF THE MONROE TOWNSHIP

LIBRARY BOARD OF TRUSTEES MEETING

January 16, 2024

ATTENDING:

Members                                                                                 Staff                           

Ben Baum                                         Robert Isaacs                                  Leah Wagner

Lisa Chen                                          Dr. Kelly Roselle                            Karen Klapperstuck                    

Anne Corey                                      Dr. Marilyn Gonyo                        Friends of the Library

Bernadette Yannacci                  Prena Shah                                      Francine Kitts 

The meeting of the Monroe Township Library Board of Trustees was called to order at 6:33 p.m. by Leah Wagner, Library Director. The meeting was changed to an online meeting due to inclement weather.

STATEMENT OF COMPLIANCE

It was noted that this meeting was in compliance with the Open Public Meetings Act.

ELECTION OF OFFICERS

The members of the Library Board voted on the slate of officers presented by the Nomination Committee:

President: Benjamin Baum      Vice President: Lisa Chen

Secretary: Prena Shah              Treasurer: Robert Isaacs

There were no nominations from the floor. Bob Isaacs on behalf of the Nominating Committee made a motion to accept the slate as presented. All were in favor. The motion passed.

Leah congratulated the officers and Ben Baum, President, continued the meeting.

MINUTES OF THE DECEMBER 12, 2023 MEETING

The minutes from the December 12, 2023 meeting of the Library Board of Trustees were presented.

Dr. Marilyn Gonyo moved that the minutes of the December 12, 2023 meeting be accepted as presented. Prena Shah seconded. All were in favor. The motion passed.

DIRECTOR’S REPORT

Leah Wagner noted that a few things changed since sending her written report with the Board packet materials. The final punch list items for the Circulation renovations were originally scheduled to be fixed on January 12 but had to be rescheduled to January 17. The Mix and Mingle program also needed to be rescheduled due to the inclement weather and now the first session will be held on February 13.

Leah shared an article that Kelly Palombit wrote for the New Jersey Library Association (NJLA) newsletter. Leah also mentioned that bookmobile circulation increased from approximately 32,000 items in 2022 to approximately 51,000 items in 2023.

Leah has received the draft of the audit but the auditor is still waiting on information from the Township in order to complete the audit.

The Library’s new pickup truck has been delivered and is currently in Hamilton, NJ for the installation of the snowplow and electric lift.

ASSISTANT DIRECTOR’S REPORT

Karen Klapperstuck discussed the final edits to the Technology Policy and Use of Library Space Policy which will be voted on in the Unfinished Business portion of the meeting. Karen also informed the Board that a revision to the Meeting Room Policy will be presented at the February meeting. Recently an incident occurred where an individual reserved the meeting room and then collected donations from attendees to defray the cost of the insurance required to reserve the room and turned away people who had not “donated.” While this is a violation of the policy as currently written, the language about all programs and events must be free and open to the public must be further clarified in the policy. A policy about programming will also be coming to the policy committee and Library Board soon.

Karen shared that all Library Department Heads are currently preparing and discussing performance evaluations with all staff.

Karen is eager to share the 2023 Annual Report at the next Board of Trustees meeting.

FINANCIAL REPORT

Leah Wagner discussed the current financial reports. She noted that there were no additional year end transfers required to close the books for 2023.

COMMITTEE REPORTS

Ben Baum asked if any Board members did not wish to continue serving on their current committees. Bob Isaacs asked for a reminder of who is on which committee.

• Budget Committee: Bob, Prena, Anne
• Personnel Committee: Lisa, Bernadette, Anne
• Nominations Committee: Bob, Prena, Unfilled Board position
• Policy Committee: Kelly, Bernadette, Marilyn
• Displays Committee: Prena, Marilyn, Unfilled Board position, Francine

TOWNSHIP COUNCIL REPORT

Dr. Marilyn Gonyo reported on items from Mayor Dalina:

Township swearing in ceremonies were held on January 1.  Mayor Dalina and Council members Cohen, Van Dzura and Markel were sworn in.

The Council reorganization meeting occurred on January 3.

Work has begun on the upcoming budget.

The Mayor sent wishes of a Happy New Year to all!

FRIENDS OF THE LIBRARY

Francine Kitts reported that the Friends did not meet in December. The mini book sale and puzzle swap continue to be popular.

The next Friends of the Library meeting is scheduled for Tuesday, January 23. Francine expects to make an exciting announcement at the February Board of Trustees meeting.

MONROE TOWNSHIP SCHOOL ADMINISTRATOR

Dr. Kelly Roselle reported that the planned collaborative visit from author Jarrett Krosoczka had to be postponed and the rescheduled date will be announced. The next Board of Education meeting is scheduled for January 17.

STUDENT REPRESENTATIVE

Jannat Zaanoun was unable to attend in person. She emailed a report to Leah Wagner. Jannat reported that the High School was back in the swing of things after winter break. Students are in the process of selecting classes for next year.

FOUNDATION

Leah Wagner reported that the next Foundation meeting is scheduled for Thursday, January 18.

UNFINISHED BUSINESS

Karen Klapperstuck presented the revised Technology Policy as reviewed at the November 2023 Board meeting. She noted that the Library attorney reviewed the policy.

Marilyn Gonyo moved to approve the Technology Policy. Anne Corey seconded the motion. All were in favor.

Karen next presented the revised Use of Library Space Policy and Request to Display/Distribute form as reviewed at the November 2023 Board meeting. She noted that the Library attorney reviewed the policy. Marilyn reminded Karen that a note should be added to the request form that the item to be displayed/distributed be attached to the form when submitted.

Marilyn Gonyo moved to approve the Use of Library Space Policy and Request to Display/Distribute Form with the above noted addition. Bob Isaacs seconded the motion. All were in favor.

NEW BUSINESS

Leah Wagner discussed a request from an employee for extended sick leave. The Township normally takes these leave requests to the Council for approval. However, as the Library is separate from the Township, Leah brought the matter to the Personnel committee.

Lisa Chen moved on behalf of the Personnel Committee that full time employee KL’s request for extended sick leave of up to 90 days be granted. No second is needed as the motion was brought from committee. All were in favor.

Leah Wagner presented three purchasing resolutions for 2024:

Whereas the Monroe Township Public Library Board of Trustees wishes to purchase materials from the Baker & Taylor Company,

And whereas the Baker & Taylor Company has established competitive prices with State Contract #A41949,

Now, therefore, does the Monroe Township Public Library Board of Trustees agree to purchase materials from the Baker & Taylor Company in 2024 in an amount not to exceed $250,000.

Whereas the Monroe Township Public Library Board of Trustees wishes to purchase hardware from the Dell Company,

And whereas the Dell Company has established competitive prices with State Contract #A81247,

Now, therefore, does the Monroe Township Public Library Board of Trustees agree to purchase hardware from the Dell Company in 2024 in an amount not to exceed $50,000.

Whereas the Monroe Township Public Library Board of Trustees wishes to contract with LMxAC to provide automation services,

Now, therefore, does the Monroe Township Public Library Board of Trustees agree to contract for automation services with LMxAC in 2024 in an amount not to exceed $122,000.

Prena Shah made a motion to approve the purchasing resolutions for 2024 with Baker & Taylor, Dell Company and LMxAC. Bob Isaacs seconded. All were in favor. The motion passed.

ACTION ON BILLS

Anne Corey moved the payment of the bills with checks #18710 - #18737, in the amount of $339,593.76. Marilyn Gonyo seconded. All were in favor. The motion passed.

OTHER BUSINESS

The next meeting of the Monroe Township Library Board of Trustees is scheduled for Tuesday, February 20 at 6:30 p.m.

ADJOURNMENT

There being no other business, Bob Isaacs moved to adjourn the meeting. Anne Corey seconded the motion. The meeting adjourned at 7:32 p.m.

Respectfully submitted,

Karen Klapperstuck

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